Tech Tuesday: Best Two Formatting Buttons in Microsoft Word

Each Tuesday, pleasureinlearning brings you Tech Tuesday.  Come back each week for more ways to become efficient and effective in your use of technology. 


Today I’m going to show you two buttons in MS Word you might not have noticed.  They are both related to formatting.

The first is the “Show/Hide ¶” button.  It’s on the Home tab and looks like a paragraph symbol.  The button acts like a toggle to show the formatting marks (like when you have pressed the space bar or enter).  Formatting marks are non-printing characters, so you can leave this button turned on at all times, if you prefer.  The knowledge of what is going on behind the scenes is very helpful if you can’t get your formatting to line up the way you want it to.  Open up one of your longer documents (e.g. a syllabus) and turn on this button.  Leave it on so that you can try the next one I’m going to show you.

The second is the “Page Break” button.  It’s on the Insert Tab.  When you press that button it inserts a behind-the-scenes formatting mark (that you can see if you have the first button I mentioned pressed) that forces the following text to a new page.  If you have ever tried pressing Enter repeatedly to force text to a new page, you understand the hazards of that method.  By the way, if you’re a keyboard fanatic like I am, the shortcut key for this is Ctrl+Enter.

Hopefully these new buttons will change your life.

Formatting Marks & Manual Page Break


5 comments on “Tech Tuesday: Best Two Formatting Buttons in Microsoft Word

  1. […] all 4 lines, only one tab stop and one use of the tab key was required.  Here I have turned on the formatting marks so that you can see what is going on behind the scenes.  Uses of the Tab key are indicated with an […]

  2. I don’t know whether it’s just me or if everybody else encountering issues with
    your website. It appears as though some of the
    written text within your posts are running off the screen.
    Can someone else please comment and let me know if this is happening to them as well?
    This may be a issue with my internet browser because I’ve had this
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    • We haven’t heard about this issue from anyone else, and everyone here at our place is able to see it correctly on multiple devices and in multiple browsers. Perhaps Kristen, our resident techie, will have a suggestion.

  3. […] what is going on behind the scenes.  Review how to turn on the formatting marks in Word from this previous post.  These formatting marks can make it easy to see why your flyer is running on to a […]

  4. […] in my post on the Best Two Formatting Buttons in Word I wrote about how to use the manual page break functionality to break a document into more than […]

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